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Attendance Tracking Software Buyer's Guide
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Managing your employee’s various schedules and tracking their time is a time-consuming process. Here’s why the Attendance Tracking Software helps you to manage it with less effort. By making scheduling and payroll seamless, attendance tracking system enhances the human resources and productivity. You may have overwhelmed with the issue of choosing the right attendance tracking software.
What is Attendance Tracking Software?
The Attendance Tracking software helps a company in managing its entire employee’s whereabouts. The application tracks the employee’s sick time off, overtime, absence’s, vacation off, and paid off, and looks for patterns in absences as well. Attendance Tracking Software is related to Payroll software, Human Resource software, and Time Clock software. Attendance tracking is a big help for startups and remote teams. Ultimately, the software eliminates human errors in recording employee’s clock in and out information, and input their working hours manually.
What are the Features of Attendance Tracking Software?
The time and attendance tracking system can influence your organization’s productivity and profits. With the help of any one of the attendance tracking software, you can keep being aware of every employee activity. You must carefully analyze the features of various software’s available and finalize the right one according to your company needs.
› CLOCK IN AND OUT: This is the most obvious feature of Attendance Tracker software, which helps in recording employee’s working hours. Various options that must include are biometric scanners, magnetic card readers, and identifying employee’s fingerprint
› FLEXIBLE SCHEDULING: The software should go beyond monitoring the presence of employees and allow them to create and manage schedules, which come with alerts, notification, poor attendance, overtime and so on.
› REPORTS: Easily customized report generation of employee’s complete time and attendance patterns that have an impact on the company’s performance and productivity.
› REAL-TIME ATTENDANCE CAPTURE: The software should capture attendance from the bio-metric device and showcase the data on the employee portal. Along with this, the software should also manage leaves, shifts, scheduling, absents, week off’s, overtime calculation, ordinary work-time and so on.
› WEB-BASED SYSTEM: A centralized web-based attendance tracker maintains data accuracy and integrity, increases productivity and efficiency of HR, and reduces admin work and costs.
› INTEGRATION: Your software must integrate seamlessly with your payroll, accounting, and other functionalities. When your software is connected with other apps and data is exchanged without any trouble, the HR staff can stop data reconciliation and duplication manually. This feature improves the data confidentiality, accuracy and prevents payroll errors.
› REMOTE CLOCK IN: This feature helps to record employee clock in/out, who work remotely. As everything is going mobile around us, the attendance tracking system too should work easily on mobile. Mobile apps must also include a GPS tracking system to track location.
› INBUILT SECURITY: There are several security features such as biometric password, fingerprint storage improves the accuracy of reporting.
What are the Benefits of Attendance Tracking Software?
There are several important benefits of the attendance tracker software and is as smooth and sophisticated as any business needs it to be. The software should work on-site and for remote workers all across the world. The key benefits of bringing in attendance tracking software are:
› REDUCES PAYROLL COSTS: Attendance tracking software helps in reducing the payroll costs significantly as it is fast, flexible and customization. The employees can use the web-based portal, use desktop or mobile for time tracking, with ample customization options.
› NO MORE TIME TRACKING FAILS: Both your employees and managers, who are often on the go can benefit more from the software. There are no more excuses for failing to submit the accurate time, on time, and every time, as the employee can have access to the software anytime and from anywhere.
› COMPREHENSIVE TIME ANALYSIS: Attendance profiling pulls data from each category of time and attendance, which offers a clear picture of different types of leaves taken, ordinary time worked, absence recorded, overtime worked, and more. This helps in identifying, analyzing, and actions taken quickly for payroll savings.
› EASY TIME EDITS: Whenever an employee modifies the time, which is already submitted, it can be done easily, sending an automatic alert of time change to the manager who can review it easily.
› EMPLOYEE SELF-SERVICE: All employees will have equal access to the software, benefitting for employees who work remotely through a web-based application, and can be adapted according to employee needs.
› EASY ATTENDANCE POLICY: Human resources staff time is saved from manually tracking planned and unplanned absences. This is automated in compliance with the company’s specific attendance policies.
What is the Cost of Attendance Tracking Software?
The best Attendance Tracking Software should help track employee’s valuable hours and their attendance. Maintaining accuracy in attendance increases your company’s productivity and efficiency. With the availability of various software’s in the market, you must decide on one software which best suits your company. Look for features of every best attendance tracking software, while keeping your budget in mind. Shortlist some best attendance tracking software and ask for a demo of those, or try their free trial version that is available on the internet to download.
The free premium version supports limited user access with limited features of time and attendance software and limited storage for a limited period. With this free version, you can get clarity on how the software helps you with your company. Request for the quote for software and compare the features and prices. If you feel any of the shortlisted software fits your company well in all means, you can invest in it. The cost of various attendance tracking software depends on various factors that include your company size, the plan you choose and so on. The basic plan starts from $5/month per employee and ranges up to $35/month.
Questions to ask a vendor when buying best Attendance Tracking Software
1. Does your attendance tracking software contain an employee self-service portal?
2. Does the system include time tracking capabilities? Is it manual or completely automated?
3. Will the software provide employees with a time clock? How easy and accurate is that process?
4. Will the solution allow me to schedule employees?
5. Does the software include tools to handle absence management more effectively?
6. Are there functionalities for calendar management?
7. Does your product offer FMLA administration?
8. Is the system capable of calculating employee overtime hours?
9. What about leave and vacation tracking? How can I tackle that through this software?
10. How do the software’s timesheets work? Is it possible to import/export the sheets in any format?
11. What kind of trends and analytics will the software produce?
12. What type of reports can be generated out of the software?
13. What level of customization is possible? Would it cost me extra money?
14. Will the software help in maintaining flexible work schedules?
15. Does your product come in with any special features for distraction management?
16. Will your software simplify payroll management?
17. Is the software as efficient for my remote and contractual workforce?
18. Will this product easily integrate with my current organizational solutions?
19. Is it scalable enough to carry the load of a growing organization’s requirements?
20. What practices do you follow for privacy and security?
21. What is the implementation process?
22. Does the system support anywhere, any-device access?
23. How much time should we take apart for training?
24. What is on offer as far as regular maintenance and support are concerned?
25. Do you offer round-the-clock service?
26. Are software upgrades a part of the package?
Conclusion
Finding the right time and attendance software for your organizations, especially for small businesses is a real help for streamlining processes of monitoring, enhancing employee’s productivity, as well as automates the process of timesheets and payroll. However, it is overwhelming when you have to choose the right one from the sea of options out there. Depending on which important factor is influencing your company’s productivity, you can choose the best attendance tracking software by going through their various features.